Booth & Event Space, Insurance, Security & More…
INDO EXPO has full time security at show site from move-in through move out and overnight. While security personnel are present, INDO EXPO is not responsible for loss or theft. Please be aware of your surroundings, and do not leave items unattended. Secured storage is available for you, at no charge to hold items overnight. During move in, do not leave products exposed. Use table covers, place items in the secured storage locked room, or bring items in each morning with you. At the end of each day, cover your items, place in locked storage, or put them away and out of sight. Smaller items such as hats, stickers, t-shirts are easy targets, be sure to only place those items out while you have personnel in the booth. Do not leave computers, cell phones or personal bags/purses unattended at any time. INDO will not be responsible for any theft at show site, if a theft occurs, contact INDO Staff immediately, a venue report and police report can /will be produced and you may use these reports to notify and make claims with your insurance company.
Event insurance is inexpensive but mandatory to have for participation in all INDO EXPO events.
Exhibitor is required to obtain and maintain through the last day of the event Agreement, liability and workers compensation insurance, each individual policy having coverage limits of the greater of either at least One Million Dollars ($1,000,000.00) per person, Two Million Dollars ($2,000,000.00) per aggregate event, or the coverage of the applicable venue contract.
A. Liability insurance must be comprehensive general liability insurance, covering claims for bodily injury, property damage, contractual
violations, and operation of mobile equipment, produce and liquor liability, if applicable.
B. Exhibitor is required by INDO EXPO and Facility to name Indo Expo Trade Show, LLC and the Denver Mart LLC as additionally insured persons and a certificate holders on any policy obtained pursuant to this section.
C. It is mandatory that all event Exhibitors obtain and provide proof of additional insured endorsements, primary coverage endorsements, and complete copies of policies within sixty (60) days before the ﬁrst scheduled day of Event. Please send firstname.lastname@example.org copies of your policies.
D. All insurance must be obtained pursuant to an Agreement and shall be primary of any other insurance obtained by the Exhibitor and shall be written on an occurrence basis. Claims-made policies are/do not constitute compliance with this Agreement.
Eventinsurancenow.com is an insurance provider.
The Indo Expo Show will take place in Expo Halls 1, 2 and 3.
Expo 1: These are individual glass rooms with 7’9″ ceilings. Each room can be locked. Exhibiting within Expo 1 is an ideal option for clients with valuables who wish to secure their space over night. Pop up tents are NOT allowed in Expo 1. Keys to rooms will be available to rent during set up. Nothing may rise about 7′ in Expo 1.
Expo 2: This Hall has ample lighting and 18′ ceilings. Sponsors may build up to 16’ high, no build/sign/tent may go above 16′. All other exhibitors have a 10’ MAX height build for all structures, signs, tents, etc. All booth spaces will be provided with 8′ high black back and side drape. 10′ x 10′ Tents will be allowed. Tents larger than 10′ x 10′ will require pre approval, will need an approved fire alarm system and more; contact your Show Coordinator to assist with pre approval on large booth build outs and tents. Nothing may be hung from the ceilings or walls.
Expo 3: These rooms have ample lighting and 8′ (eight) foot ceilings. All exhibitors within Expo 3 have an 8′ (eight) foot MAX height build for all booth structures, signs, tents, etc. All booth spaces will be provided with an 8′ high back drape and a 3′ high side drape. 10′ x 10′ pop up tents are allowed but MAY NOT rise above 8′ feet. Adjustable legged pop up tents do best in this hall. Tents with flat roofs are ideal in this hall.
The Expo Building has a “multi-color” carpet. Please note, absolutely NOTHING is to be attached to the building walls or ceilings. Driving nails, tacks, staples or the use of tape on the buildings walls or ceilings is NOT permitted. Only freestanding displays are allowed. Any damages must be paid by Exhibitor prior to move-out.
Standard Booth: A standard booth is one 10’ (width) x 10’(depth) booth. Only freestanding displays are allowed.
End Booth / Corner Booth: An end booth is a standard booth bordered by aisles or openings on two sides. Only freestanding displays are allowed.
Booth Height: If an extension or increase of height is needed, please note the following: (1) graphics/signs are limited to company name/logo (no sample sale signs, discounts, show specials, etc.); (2) the exhibit is a professionally constructed display and does not present a safety hazard; (3) all sides of the additional height are finished and back side cannot include company name/product, etc. or anything that would interfere with neighboring exhibits; (4) a maximum of 10’ will be allowed for a booth build, signage, etc. and no product will be allowed above 9’; (5) show management has sole discretion to require any displays to be lowered at any time during the show move-in or during the show.
Space Assignment Requests: All space assignments will be considered based on what will be best for the Exhibitor and the Show as a whole. Location requests will be honored when possible.
Booth Share / Label Fees:
The agreement between Indo Expo Trade Show and the main Exhibitor allows for one (1) company, brand, or label to be shown within the contracted booth space. Fees are applied for additional labels and or booth shares. Additional companies/labels will be included within all marketing materials, where applicable, listed on booth sign, receive 4 exhibitor badges with their label or company name, etc. Booth share/labels are treated as an exhibitor and offered all perks of attending as the main company.
$1,500 for each additional company showing out of the main Exhibitor’s booth space.
$250 for each additional brand or label shown within a contracted booth space.
Swag / Demonstrations: Feel free to distribute swag or samples, but please note nothing with Cannabis or THC may be sold, distributed or consumed on Show site. Please do provide product demonstrations, provide samples and have fun.
It is illegal to distribute, consume or purchase any THC products at the INDO EXPO Show.