The Indo Expo Show will take place at the Portland Expo Center Hall D. The room has ample lighting and 30 foot tall ceilings. All booth spaces will be provided with 8 foot high, back and full side drape. The Expo Building has a concrete floor. Please note, absolutely NOTHING is to be attached to the building walls or ceilings. Driving nails, tacks, staples or the use of tape on the buildings walls or ceilings is NOT permitted. Only freestanding displays are allowed. Any damages must be paid by Exhibitor prior to move-out.
Pop Up tents, greenhouses, and vehicles are allowed within this Venue. Note that tents must meet fire safety regulations and will need to be fire retardant. If bringing in a vehicle or truck, permits are required. Contact firstname.lastname@example.org for permits.
Standard Booth: A standard booth is one 10’ (width) x 10’(depth) booth. All standard booths will be restricted to a maximum height of 8’. Only freestanding displays are allowed.
End Booth / Corner Booth: An end booth is a standard booth bordered by aisles or openings on two sides. An end booth display will be restricted to a maximum height of 8’ at the back and sides (unless otherwise approved by management). Only freestanding displays are allowed. End or corner booths, are an additional $350 per booth.
Booth Height: Exhibitors may extend the height of their exhibit up to 12 feet in height. If an extension or increase of height is needed, please note the following: (1) graphics/signs are limited to company name/logo (no sample sale signs, discounts, show specials, etc.); (2) the exhibit is a professionally constructed display and does not present a safety hazard; (3) all sides of the additional height are finished and back side cannot include company name/product, etc. or anything that would interfere with neighboring exhibits; (4) a maximum of 12’ will be allowed for a booth build, signage, etc. and no product will be allowed above 9’; (5)detailed photos and/or plans are submitted to show management (for their review and approval) upon signing of the show contract; (6) show management has sole discretion to require any displays to be lowered at any time during the show move-in or during the show.
Space Assignment Requests: All space assignments will be considered based on what will be best for the Exhibitor and the Show as a whole. Location requests will be honored when possible. Once contracts are received, a team member will connect with you to confirm, book booth spaces and assist you in processing your account
Booth Share Fees:
$1,500 for each additional company showing out of the Exhibitor/Primary Account booth space.
$250 for each additional brand or label shown within a contracted booth space. The agreement between Indo Expo Trade Show and the Primary Account allows for one (1) company, brand, or label to be shown within the contracted booth space. The fees will cover the processing of each additional company, brand, or labels inclusion within all marketing materials. (ie website listings, show directory listings, logo inclusion as Show participant, and marketing materials where applicable.
Swag / Demonstrations: Feel free to distribute swag or samples, but please note nothing with Cannabis or THC may be sold, distributed or consumed on Show site. Please do provide product demonstrations, provide samples and have fun.
INDO EXPO has full time security at show site from move-in through move out and overnight. While security personnel are present, INDO EXPO is not responsible for loss or theft. Please be aware of your surroundings, and do not leave items unattended. Secured storage is available for you, at no charge to hold items overnight. During move in, do not leave products exposed. Use table covers, place items in the secured storage locked room, or bring items in each morning with you. At the end of each day, cover your items, place in locked storage, or put them away and out of sight. Smaller items such as hats, stickers, t-shirts are easy targets, be sure to only place those items out while you have personnel in the booth. Do not leave computers, cell phones or personal bags/purses unattended at any time. INDO will not be responsible for any theft at show site, if a theft occurs, contact INDO Staff immediately, a venue report and police report can /will be produced and you may use these reports to notify and make claims with your insurance company.
Event insurance is inexpensive but mandatory to have for participation in all INDO EXPO events. Exhibitor is required to obtain and maintain through the last day of the event Agreement, liability and workers compensation insurance, each individual policy having coverage limits of the greater of either at least One Million Dollars ($1,000,000.00) per person, Two Million Dollars ($2,000,000.00) per aggregate event, or the coverage of the applicable venue contract.
A. Liability insurance must be comprehensive general liability insurance, covering claims for bodily injury, property damage, contractual
violations, and operation of mobile equipment, produce and liquor liability, if applicable.
B. Exhibitor is required by INDO EXPO and Facility to name Indo Expo Trade Show, LLC, The Metropolitan Exposition Recreation Commission (MERC) and the Portland Expo Center, as additionally insured persons and a certificate holders on any policy obtained pursuant to this section.
C. If requested, Exhibitor will provide proof of additional insured endorsements, primary coverage endorsements, and complete copies of policies within sixty (60) days before the ﬁrst scheduled day of Event.
D. All insurance must be obtained pursuant to an Agreement and shall be primary of any other insurance obtained by the Exhibitor and shall be written on an occurrence basis. Claims-made policies are/do not constitute compliance with this Agreement.